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PRIVACY POLICY

We uphold strict standards of privacy and compliance in our services.

(Last updated: 22 December 2025)

Actualis Advisors Limited (“we”, “our”, “us”) is committed to protecting the privacy of individuals and safeguarding personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (“PDPO”). This Privacy Policy explains how we collect, use, store, and protect personal data obtained through our website and in the course of providing our trademark and intellectual property services.

Personal Data We Collect

We may collect personal data in the course of operating our website and providing trademark and intellectual property services. Such data may include, but is not limited to:

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  • Name, contact details, and company information

  • Information provided for trademark applications, registrations, assignments, renewals, oppositions, invalidations, and related matters

  • Documents, materials, or instructions supplied for handling your trademark matters

  • Records of communications and correspondence with us

  • Technical information such as IP address, browser type, device identifiers, and website usage data collected through cookies or analytics tools

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We collect only the personal data necessary for the purposes set out in this Privacy Policy.

Purpose of Use

Personal data may be used for the following purposes:

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  • Providing trademark and intellectual property services

  • Preparing, filing, and managing applications, responses, and related documents

  • Communicating with clients and responding to enquiries

  • Managing client relationships and service administration

  • Conducting trademark monitoring and portfolio management

  • Complying with legal, regulatory, or professional obligations

  • Improving our website, services, and user experience

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We do not use personal data for direct marketing without your explicit consent.

Disclosure of Personal Data

We may disclose personal data to the following parties where necessary and appropriate:

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  • The Hong Kong Intellectual Property Department and other relevant authorities

  • Foreign trademark offices, agents, or representatives for overseas matters

  • Professional advisers such as lawyers or accountants

  • Service providers supporting our operations, including IT, hosting, and analytics providers

  • Government bodies or regulators as required by law

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We do not sell, trade, or rent personal data to third parties. All third parties handling personal data on our behalf are required to do so in compliance with applicable laws and our instructions.

Data Security

We take reasonable precautions to safeguard personal data against:

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  • Unauthorized access

  • Loss or misuse

  • Alteration or disclosure

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Measures may include access controls, secure storage, encryption where appropriate, and internal policies governing data handling. While we strive to protect personal data, no method of transmission or storage is completely secure.

Data Retention

Personal data will be retained only for as long as necessary to:

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  • Fulfil the purposes for which it was collected

  • Comply with legal, regulatory, or professional requirements

  • Resolve disputes or enforce agreements

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Data that is no longer required will be securely deleted or anonymized.

Cookies and Website Analytics

Our website may use cookies and analytics tools to enhance functionality and analyse usage patterns. Cookies may collect information such as:

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  • Device and browser details

  • Pages visited

  • Time spent on the website

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You may disable cookies through your browser settings; however, certain website features may not function properly as a result.

Access and Correction Requests

Under the PDPO, individuals have the right to:

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  • Request access to personal data held by us

  • Request correction of inaccurate or incomplete data

  • Enquire about our data policies and practices

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Requests may be subject to a reasonable administrative fee as permitted by law. To make a request, please contact us using the details below.

Third‑Party Websites

Our website may contain links to external websites. We are not responsible for the content or privacy practices of such websites. You are encouraged to review their respective privacy policies.

Amendments to This Policy

We may update this Privacy Policy from time to time. Any revisions will be posted on this page with an updated effective date. Continued use of our website or services constitutes acceptance of the revised policy.

Contact Us

For enquiries regarding this Privacy Policy or our data practices, please contact:

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Email: ip@actualisip.com

Address: 2/F, Strand 50, 50 Bonham Strand, Hong Kong

Telephone: +852 2833 0023

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